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Information Sharing Policy and Agreement

Birmingham Safeguarding Children Partnership

Professionals and practitioners use their judgement and experience to decide what personal information to share, and whether to share it, with other professionals and practitioners in order to meet the needs of a child.

This is essential to enable early intervention and preventative work, for safeguarding and promoting welfare, and for wider public protection. It is the key for delivering better, more efficient services that are coordinated around the needs of children, young people and families. The information sharing policy and agreement provide a legal framework to enable this to happen.

Principal Parties

  • Birmingham Children’s Trust
  • Birmingham City Council
  • Birmingham Community Health Care NHS Foundation Trust
  • Birmingham Safeguarding Children Partnership
  • Birmingham Women’s and Children’s NHS Foundation Trust
  • NHS Birmingham and Solihull Integrated Care Board (ICB)
  • The Chief Constable of West Midlands Police (“the Chief Constable”)

Adhering Parties

Non-school

  • Aquarius
  • Barnardo’s
  • Birmingham and Solihull Women’s Aid
  • Birmingham Settlement
  • Birmingham Voluntary Service Council
  • Change Grow Live
  • Compass Support Services Limited
  • Family Action
  • Gateway Family Services C.I.C
  • Malachi Community Trust CIO
  • NHS-Firs Surgery
  • Northfield Community Partnership
  • Richmond Fellowship
  • Spurgeons
  • University Hospitals Birmingham NHS Foundation Trust
  • West Midlands Probation Service (Birmingham Areas)
  • West Smethwick Enterprise

List of schools signed up

Updated September 2024.

Please note, this list is updated termly.

Application process

1. Make contact as below and request copies of the following documents:

  • Application form to become an Adhering Party to Birmingham Children’s Collaborative Working Data Sharing Policy and Agreement
  • Privacy Statement – statement to use on forms collecting data that will be shared under the agreement
  • A slide presentation that helps to explain how the agreement works

Educational establishments, including schools and FE colleges, contact:

ECINSSupportTeam@birminghamchildrenstrust.co.uk

All other organisations contact:

dpo@birminghamchildrenstrust.co.uk

Please ensure you have also read and fully understand the terms of Birmingham Children’s Collaborative Working Data Sharing Agreement and Birmingham Children’s Collaborative Working Information Sharing Policy.

2. Consult your organisation’s legal advisor and data protection advisors. Fill in the application form and email it to:

3. Information and evidence required:

  • Schools must be registered with the DFE (registration name and number)
  • Organisations must be registered with either Companies House, Care Quality Commission (CQC) or be a recognised local authority or other recognised body that verifies their status (Organisation name, body registered with and registration number).
  • All organisations must be registered (ICO registration number) with the Information Commissioner’s Office (ICO)

Applications by Organisations (Parties) applying to sign up to the agreement will be reviewed and if accepted will be approved by the Principal Parties, after which a Deed of Adherence will be returned to you to be signed and witnessed. Guidance is provided in the slide presentation referred to above.

For all schools, two principal parties must approve the application. Schools need to provide their Department of Education number at the point of application.

For all non-school organisations, three principal parties must approve the application.

Once the approved and signed Deed of Adherence is received, the organisation will be included in the list of parties signed up to the agreement on this page below. It is at this point that the agreement becomes valid and data can be shared.